• Development Services – Committee of Adjustment


All statutory public meetings and pre-consultation meetings have been cancelled. Meetings of the Committee of Adjustment have been temporarily suspended. Pre-consultation meetings will be scheduled for a later date and may need to be conducted via tele-conference. For questions regarding the planning process, the status of open files, or to submit a planning application please call 905-852-9181 or send an email.

Applications for Zoning By-Law Amendments can be found on our website.

Committee of Adjustment Minor Variances

What you should know?

The Committee

The Committee of Adjustment is comprised of five (5) members, two (2) alternates, and a Secretary/Treasurer. The members are appointed by Council for the four-year term and the authority to create a Committee of Adjustment by the Township is set out in the Planning Act a Provincial Statute. The current Committee is as follows:
Gerri Lynn O'Connor - Chair
Michelle McCarthy - Vice-Chair
Emilia Gruyters - Secretary-Treasurer
Joanna Fast
Cathie Proulx
Frank Mazzotta
Rob Miller - 1st alternate
Sally Morgan - 2nd alternate
Purpose and Powers of the Committee

The owner of a property who is unable to comply with the provisions of  Zoning By-law 81-19, as amended, may apply to the Committee by means of an "Application for Minor Variance" to seek relief from the Zoning By-law. Section 45(1) of the Planning Act notes that a minor variance may be granted provided that, in the opinion of the Committee, the request is; minor in nature, is desirable for the appropriate development or use of the land, building or structure and the general intent and purpose of the By-law and the Official Plan is being maintained. Any authority or permission granted by the Committee may be for such time and be subject to such terms and conditions as the Committee considers appropriate.

Procedural By-law - Committee of Adjustment

The Process

The Application: If you wish to apply to the Committee of Adjustment, you must complete an application form, which is available from the Development Services Department.

Application Fees:

Application Fee (Residential, Commercial and Industrial) $700.00
Plan of Subdivision - to accomodate siting of a particular model $800.00
Emergency Meeting $1,100.00
Tabling Fee - fee is applicable whether applicant or committee requests tabling of application $300.00
Retroactive Fee - where conditions of approval have not lapsed but the applicant anticipates that the conditions of approval will not be fulfilled in the required timeframe $300.00
Additional Public Meetings - applications requiring additional public meetings $715.00

The Notice of Hearing:

Upon receipt of a completed application and fee, staff then prepares a Notice of Hearing which among other things describes the details of the requested variance, the date, time and location of public hearing. The Notice of Hearing is mailed to every property owner within 60 metres (200 feet) of the subject property and notice is provided to Township Planning Committee as well as outside agencies such as Health Departments and Conservation Authorities. Parties that receive notice may either attend the hearing or submit written comments which will be read at the hearing.

Posting a Notice:

A Notice for your minor variance application will be provided to you by the Secretary-Treasurer of the Committee of Adjustment.  This Notice must be posted 10 days before the actual meeting date.  The Notice must be attached to a stake and put in the ground on the boulevard in front of the property so that it is clearly visible from the road.  Once the notice has been posted you must contact Emilia Gruyters at (905) 852-9181 ext. 212.  Failure to comply will result in your application being tabled until the next available meeting and you have comlied with the regulations of the Planning Act.

Viewing Application and Plans:

If you wish to review the application or any plans submitted with the application they will be made available prior to the hearing in the Development Services Department or by contacting the Secretary-Treasurer of the Committee of Adjustment, Emilia Gruyters at (905) 852-9181 ext. 212.

Inspection by Committee Members:

It is common for one or more Committee members to visit and view the subject property prior to the hearing.

The Hearing:

  • The Chairman will inform those attending that if they wish to receive a written copy of the decision, to leave their name and postal address.
  • The Chairman will read the request for minor variance being sought.
  • The Applicant or Authorized Agent will be requested to present his reasons for not being able to comply with the By-law and their reasons justifying the request for variance. The applicant must be present or have a duly appointed agent at the hearing to present the application to the Committee.
  • The Chairman will read any written comments provided by outside agencies.
  • The Chairman will invite questions and comments from any other parties in attendance.
  • The Committee will be given an opportunity to ask questions of the applicant.

The Decision:

The Committee will make the decision in public after all discussions regarding the application is completed, then the Committee will hear the next application. The Applicant and anyone who indicated they wanted a written copy will have a copy sent to them by mail within 10 days. All decisions are subject to appeal within twenty (20) days from the date the decision is made. At the end of the twenty-day period, if there has been no appeal filed with the Secretary-Treasurer, the decision will become final and binding and a notice to that effect will be issued.

Appeal Provisions:

During the 20 day appeal period, any person having an interest in the application may file an appeal of the decision to the Ontario Municipal Board. The notice of appeal must be in writing and sufficiently outline the reasons for the objection and shall be submitted to the Secretary-Treasurer of the Committee of Adjustment along with a $125 cheque payable to "The Minister of Finance" prior to the expiry of the 20 day appeal period.

Other Costs:

It is not uncommon for the Committee's approval to be conditional on the applicant being required to enter into a site plan agreement with the Township and/or to have restrictions registered on title of the subject property. These legal and related costs for preparation of agreements are for the account of the owner/applicant and shall be paid to the Township when invoiced. For more information contact the Secretary-Treasurer of the Committee of Adjustment, Emilia Gruyters at (905) 852-9181 ext. 212.

Minor Variance Application Form

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2020 Public Hearings

Application Deadline Date Notices Due Date Hearing Date
December 20, 2019 January 10, 2020 January 22, 2020
January 24, 2020 February 7, 2020 February 19, 2020
February 21, 2020 March 6, 2020 March 18, 2020
March 20, 2020 April 3, 2020 April 15, 2020
April 17, 2020 May 8, 2020 May 20, 2020
May 22, 2020 June 5, 2020 June 17, 2020
June 19, 2020 July 3, 2020 July 15, 2020
July 17, 2020 August 7, 2020 August 19, 2020
August 21, 2020 September 4, 2020 September 16, 2020
September 18, 2020 October 9, 2020 October 21, 2020
October 23, 2020 November 6, 2020 November 18, 2020
November 20, 2020 December 4, 2020 December 16, 2020
December 18, 2020 January 8, 2021 January 20, 2021

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Committee of Adjustment Hearing Agendas and Minutes -

Date Agenda Minutes
Wednesday December 18, 2019  
Wednesday November 20, 2019  
Wednesday October 16, 2019
Wednesday September 18, 2019
Wednesday, August 21, 2019
Wednesday, July 17, 2019
Wednesday, June 19, 2019
Wednesday, May 15, 2019
Wednesday, April 17, 2019
Wednesday, March 20, 2019
Wednesday, March 13, 2019 (rescheduled meeting)
Wednesday, February 20, 2019
(Cancelled due to inclement weather)
Wednesday, January 23, 2019

Committee of Adjustment Hearing Agendas and Minutes


Contact Information

For further information regarding Committee of Adjustment activities and responsibilities please contact:

Development Services Department
51 Toronto St. South
P.O. Box 190
(905) 852-9181
(905) 852-9674 (fax)

Emilia Gruyters
Planning Technician and
Committee of Adjustment Secretary-Treasurer

Development Services Department
51 Toronto St. South
P.O. Box 190
(905) 852-9181 ext. 212
(905) 852-9674 (fax)
Email: egruyters@uxbridge.ca

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development services, planning fees, building permits, building inspections, plumbing inspections, minor variances